How we run a job

Project controls.
In writing.

Every Synergy project — a kitchen or a Caltrans contract — runs on the same written system: one schedule, one budget, one log for questions and approvals, one person accountable for each. Owners can read the workbook any time.

Pre-pour inspection · structural slab

The system

Eight controls. Named owners.

These are not aspirations — they are the documents and routines that exist on every active job.

01 · Director of OperationsBaseline scheduleCrew-loaded Gantt built before mobilization: phases by CSI spec section, critical path flagged, peak-crew row, weekly update issued to the owner.

02 · President & Office ManagerBudget & WIPLine-item budget from the estimate; monthly cost-to-cost percent-complete review of labor, material, and billings against the schedule of values.

03 · Director of OperationsRFI & submittal logEvery question and every product submittal numbered, dated, and tracked to closure with the design team — nothing installed without an approved submittal.

04 · SuperintendentDaily logs & photosSuperintendent’s daily report: crew count, work performed, deliveries, inspections, weather, and photos — the record behind every pay application.

05 · PresidentChange-order controlScope changes priced and authorized in writing before the work happens. Owners see a running CO log; nobody gets a surprise at pay-app time.

06 · Office ManagerCertified payroll & labor complianceDIR eCPR filed on every public works project; prevailing-wage determinations, apprenticeship, and fringe documented per contract.

07 · SuperintendentSafetyInjury & Illness Prevention Program, toolbox talks, PPE enforcement, and incident reporting on every site.

08 · Director of OperationsClose-outPunch list, as-builts, O&M manuals, warranties, conditional and unconditional lien releases, and final inspection sign-offs delivered as a package.

Workflow

From invitation to close-out.

Bid & buyout

Takeoffs in Bluebeam, self-perform vs. sub decision by division, RFQs to five qualified subs per trade with scope sheets and a bid exception form — no gaps papered over after bid day.

Preconstruction

Contract review, insurance and DIR verification for every sub, letter of intent to award, submittal schedule, baseline schedule, and a kickoff with the owner and design team.

Construction cadence

Daily log every day; weekly owner update with schedule, two-week look-ahead, open RFIs, and CO log; monthly pay application backed by the WIP review.

Close-out

Punch walk, final inspections, as-builts, O&Ms, warranties, lien releases, and a closing review — then a request for your honest feedback.

Owner visibility

You can read the workbook.

Each project runs on a Google Workspace control workbook — schedule, budget, RFI/submittal log, CO log, and daily reports in one place. Owners and design teams get read access from day one. Plan markups and takeoffs live in Bluebeam Revu so every quantity traces back to a sheet.

Weekly written update, same format every week
Two-week look-ahead schedule
Every RFI, submittal, and change order in one log

Talk to us about your project

Corning Library · phased occupied renovation

Subcontractor workflow

Clean scope, clean paper.

Our subcontractor directory is organized by CSI division. Every RFQ goes out with a scope sheet for that division and a one-page bid exception form — so a qualified bid gets priced correctly instead of buried. Award follows a fixed sequence: LOI, contract, insurance and DIR verification, onboarding checklist, then mobilization.